February 7, 2020
Information We Collect and How We Collect It
When visiting a ControlScan Website, we may collect some information directly from you when you provide it to us and we may collect other information gathered on a collective basis as you browse the Website.
ControlScan collects several types of information from and about users of our Website including information by which you may be personally identified, such as name, postal address, e-mail address, telephone number or any other identifier by which you may be contacted online or offline and anonymous information that is about you but does not individually identify you, such as usage details, IP addresses, and information collected through cookies, and other tracking technologies. We collect this information directly from you when you provide it to us, automatically as you navigate through the site, and from third parties such as our business partners.
ControlScan does not knowingly collect Personal Information revealing racial or ethnic origin, political opinion, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health, and data concerning a natural person’s sex life or sexual orientation.
Information You Choose to Provide
The information we collect on or through our Website may include information that you provide by filling in forms on our Website. This includes information provided at the time of subscribing to our service, or requesting further services, and when you report a problem with our Website.
If you choose to correspond with us through e-mail, we may retain the content of your e-mail messages together with your e-mail address and our responses.
We post customer testimonials on our Website which may contain personally identifiable information. We obtain the customer’s consent via email prior to posting any personally identifiable information with their testimonial. If you wish to update or delete your testimonial, you can contact us at firstname.lastname@example.org.
We use live chat to assist you with questions about our products. If our live chat is offline we will collect your name and email address so that we may reply to your request.
Our Website offers publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your Personal Information from our blog or community forum, contact us at email@example.com. In some cases, we may not be able to remove your Personal Information, in which case we will let you know if we are unable to do so and why.
From time to time, ControlScan may conduct customer satisfaction surveys concerning the certification process and usability functions related to our Website, or any other future service we may provide, in order to improve our services and programs. We welcome member feedback, always, but the contact information requested in the surveys is optional. We also occasionally share this survey data with third parties, but only in a cumulative, statistical format, without disclosing any personal or identifying information of ControlScan members.
Press Releases and Media Relations
To request a press release or media relations kit, or in order to contact a member of our Media/Public Relations department, ControlScan requires that you enter your e-mail address, name, company, phone number and reason for inquiry, either on our Web form, or by phone to fulfill your request. ControlScan will not share the information you provide with any third-party companies, without your permission, with the exception of any third-party company we may retain for distribution of press releases to the public.
Information Provided Automatically
Analytics / Log Files
As is true of most websites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. We do not link this automatically collected data to other information we collect about you.
How Do We Use This Information?
We use information that we collect about you or that you provide to us, including any Personal Information, for purposes of presenting our Website to you, improving Website content, to provide you with information, products, or services that you request from us, and to notify you about changes to our Website or any products or services we offer or provide through it.
Disclosure of Your Information
Third Party Partners
We use third parties to facilitate our business, including, but not limited to sending e-mails and processing credit card payments. In connection with these offerings and business operations, our partners and other third parties may have access to your Personal Information for use in connection with business activities. These companies are authorized to use your Personal Information only as necessary to provide these services to us.
We do not share, rent, or trade Personal Information with third parties for their promotional purposes. We do not sell your Personal Information to third parties.
As we develop our business, we may buy or sell assets or business offerings. Customer, e-mail, and visitor information is generally one of the transferred business assets in these types of transactions. We may also transfer such information in the course of corporate divestitures, mergers, or any dissolution. You will be notified via email and/or a prominent notice on our Website of any change in ownership or uses of your Personal Information, as well as any choices you may have regarding your Personal Information.
We may disclose your Personal Information if required to do so by law or subpoena or if we believe that such action is necessary to (a) conform to the law or comply with legal process served on us or Affiliated Parties; (b) protect and defend our rights and property, the Site, the users of the Site, and/or our Affiliated Parties; (c) act under circumstances to protect the safety of users of the Site, us, or third parties.
With Your Consent
Except as set forth above, we will obtain your consent before disclosing your Personal Information with third parties, and you will be able to prevent the sharing of this information.
Managing Your Information
If you do not wish to receive any promotional or marketing e-mails and/or surface mail marketing letters, you may opt-out of receiving those communications by changing your email settings on our Preferences page, by sending an e-mail with the subject line “Unsubscribe” to firstname.lastname@example.org or by contacting a Customer Service Representative at 1-800-825-3301, ext. 1. You may also choose to opt-out of disclosures of Personal Information to third parties for a purpose incompatible with the purpose for which it was originally collected. It may take up to thirty (30) days to remove your contact information from our marketing communications list. You may also choose not to provide us with certain information, but that may result in the inability of ControlScan to assist with requests for information or to provide the services.
How Can You Correct Your Information?
If your Personal Information changes, you may, correct, update, delete/remove or deactivate it by emailing email@example.com or by calling 1-800-825-3301, ext. 1. We will respond to your change request within thirty (30) days.
We will retain your information for as long as your account is active or as needed to provide your services. If you wish to cancel your account or request that we no longer use your information to provide you services contact us at firstname.lastname@example.org. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
How Do We Protect Your Information?
ControlScan follows generally accepted industry standards to protect the personally identifiable information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.
E-mail is not recognized as a secure medium of communication. For this reason, we request that you do not send private information to us by e-mail. The security of your Personal Information is important to us. When you enter sensitive information (such as credit card number and/or social security number, national ID, personal health information) on our registration or order forms, we encrypt that information using secure socket layer technology (SSL). To learn more about SSL, follow this link—https://www.globalsign.com/en/ssl/.
Your California Privacy Rights
If you are a California resident, California law may provide you with additional rights regarding our use of your Personal Information pursuant to the California Consumer Privacy Act (the “CCPA”). For further information refer to ControlScan’s Privacy Notice for California Residents.
Transfer of Data
If you access the Websites from outside of the United States, information that we collect about you will be transferred to servers inside the United States and maintained indefinitely, which may involve the transfer of information out of your country of origin. By allowing us to collect information about you, you consent to such transfer and processing of your data.
The ControlScan Website is not designed for, or directed to, children under the age of 16. ControlScan does not knowingly collect Personal Information from anyone under the age of 16. If you have reason to believe that a child under the age of 16 has provided Personal Information to us through our Website or other service, please contact us at email@example.com, and we will use commercially reasonable efforts to delete that information.
11475 Great Oaks Way, Suite 300
Alpharetta, GA 30022
Phone: 1-800-825-3301, ext. 1
Privacy Notice for California Residents
February 7, 2020
Information We Collect
|Categories||Examples (Not Intended to be Exhaustive)|
|Identifiers||A real name, Internet Protocol address, email address, or other similar identifiers|
|Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).||A name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information. Some Personal Information included in this category may overlap with other categories|
|Commercial Information||Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies|
|Internet or Other Electronic Network Activity Information||Browsing history, search history, and information regarding a consumer’s interaction with an Internet Website, application or advertisement.|
|Inferences drawn from other Personal Information.||Profile reflecting an individual’s preferences, characteristics, predispositions|
We obtain the categories of Personal Information listed above from the following categories of sources:
- Directly from you. For example, from forms you complete on our Website, products and services you purchase.
- Indirectly from you. For example, from observing your actions on our Website.
- Records and copies of your correspondence (including email addresses), if you contact us in relation to our products or services.
- Your responses to surveys that we might ask you to complete for research or marketing purposes.
- Details of transactions you carry out on our Website and fulfillment of your service orders.
Collection and Disclosure of Personal Information
California consumers may request access to the Personal Information that we have collected and maintained about you (along with information regarding its use and disclosure) over the past twelve (12) months upon appropriate verification. California consumers may only make such requests twice (2) per every twelve (12) months.
California Consumers have the right to request that we delete Personal Information collected and maintained about them, subject to certain exceptions. Once a California Consumer’s request is verified and we have determined that we are required to delete that information in accordance with applicable law, we will delete your Personal Information accordingly. A California Consumer’s request to delete Personal Information may be denied if it is necessary for us to retain the information under one or more of the exceptions listed in the CCPA. Please note that a record of the deletion request may be kept pursuant to our legal obligations.
Exercising These Rights
To exercise the access and deletion rights described above, please submit a request to us by either:
- Emailing us at firstname.lastname@example.org
- Calling us at 1-800-825-3301, ext. 1
Please note that California consumers have a right to not receive discriminatory treatment for the exercise of their rights under the CCPA.
Verifying the Request
Only the California Consumer, or a person that is authorized to act on their behalf, may make a request related to the California Consumer’s Personal Information. In the case of access and deletion, the request must be verifiable before we can fulfill such request.
Verifying a request will require sufficient information for us to reasonably verify that the California Consumer is the person about whom we collected Personal Information, or a person authorized to act on their behalf (e.g., previous transactions of person to whom request relates).
Please note that we may charge a reasonable fee or refuse to act on a request if such request is excessive, repetitive, or manifestly unfounded.
“Shine the Light” Law
We do not rent, sell, or share your Personal Information with nonaffiliated companies for their direct marketing purposes, unless we have your permission.
If you have any questions regarding our privacy practices as it relates to this Privacy Notice for California Residents , please contact us via email at email@example.com with the subject line, “CCPA Policy”.