Top 5 Security Considerations for Business File Sharing

September 18, 2015 • Published Categories Best Practices Tags

Information sharing is a vital element of any business, and being able to do it simply, quickly, and securely can make a huge difference to an organisation’s productivity.

Cloud computing, then, and all of the benefits that come with it, is becoming increasingly popular for businesses all over the world. Adopting it as a service can help businesses grow revenue, reduce long-term IT costs, and, of course, keep up with the ever-changing digital landscape.

When adopting it, however, it’s vital to consider the security implications involved. Take a look at some of the most common here, and make sure your corporate data doesn’t fall into the wrong hands.

  1. Shared Access

Cloud computing allows multiple, usually unrelated individuals to share the same computing resources, a practice known as multitenancy. By relying on consumer cloud solutions that aren’t properly configured for business use, organisations risk their sensitive data being accidentally shared with other users.

A single flaw in the setup of a cloud could allow other tenants or malicious attackers to see another’s data, or even to assume the identity of another client. With an enterprise-level tailored solution, this is far less likely to happen.

  1. Usability

When selecting a cloud computing solution for your business, it’s vital to consider its usability in comparison to consumer solutions. Whilst usability might not initially sound like a security issue, implementing a difficult-to-use system can have a significant impact on data safety, as employees who are used to using solutions with simple interfaces may reject technology with a steep learning curve and go back to using whatever they had been previously.

  1. Secure User Access

Knowing who’s accessing what data is important in ensuring its security, and for this reason, CIOs should consider secure user access when selecting a file sharing solution. Platforms with granular end user control, which allow personalised access and operation policies for each user, are perfectly suited for enterprise level data security.

  1. Compliance

Should your business need to be PCI DSS compliant (and if it handles payment card information, compliance is mandatory) CIOs need to consider this when selecting a file sharing solution. Using a PCI compliant data acquisition, storage and sharing service such as Maytech can also help reduce the scope of your PCI audit, saving your business time and money.

  1. Atomisation

The atomisation of corporate data into thousands of personal accounts provides another challenge for data security. Put simply, when data is handled in this way, it is impossible for organisations to keep track of all of the places where corporate data is being held, which could leave them open to threats.  To avoid this happening, it’s vital that companies implement a thorough information security policy and, most importantly, enforce it.

Protect Your Business Data

In order to ensure that your business’ sensitive information is kept secure at all times, it’s vital to do your homework before you select an enterprise level cloud storage provider.

Look carefully into the measures that potential service providers put into place to protect your data, and evaluate whether you believe the service is secure enough for your business to rely on. Remember, the consequences of a data breach can be fatal—don’t put your organisation at risk.

This post was contributed by Georgina Park on behalf of Maytech, a company with expertise in multi-platform secure file sharing to help businesses across the world send and receive files simply and effectively with secure data transfer.

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